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ROOM & DESK BOOKING SYSTEM

"DCM Room Booking System" is a web-interface solution suitable for meeting/training/function room reservation and desk booking at coworking space. Room sign displays can be synchronized to Microsoft 365 Cloud and Microsoft Outlook.

 

ROOM BOOKING

Built-in web user-interface (PC) for admin-user operation, and a web user-interface (mobile phone) for staff-user to make vacant search and room reservation.

DESK BOOKING

Built-in web user-interface for desk reservation and a check-in kiosk for desk check-in/out.

MICROSOFT 365

Supports Microsoft 365 Cloud or Microsoft Outlook On-Premises for room reservation.

ROOM SIGN

10.1" Touch display with tempered glass, color LED bars and PoE, optional RFID/NFC reader.  Custom-built template design and production services are provided for the room-sign screen.

DIRECTORY

Display today's meeting schedule information (meeting start/end time, meeting description, venue) on a large display screen at office lobby.

COMBINED ROOMS

Two or more rooms can be user-defined as a combined-room so booking can be easier and faster.

ROOM APPROVAL

Room approval request can be set up and meetings to be accepted if no conflicts.

AUTO ROOM RELEASE

A meeting room or desk will be automatically released back into the system if the user hasn’t sign-in within a dedicated amount of time.

EXTEND MEETING TIME

User can extend the current meeting time by adding the extend-minutes on the room-sign display.

WALK-UP BOOKING

User can make an instinct walk-up booking on the room-sign display without a prior room reservation.

DIGITAL SIGNAGE

Digital signage contents such as videos and images can be playback on the room display screen.  Staff-user can insert video/image on the room display screen during a meeting.

FLOOR MAP

Floor map can be attached in the invitation and/or reminder emails to guests.

ROOM USAGE

Room/desk usage report and absent report can be system-generated for statistical analysis. Data can be exported into Excel file.

INVITATION EMAILS

Invitation and/or reminder emails attached with guest sign-in QR code and guest WiFi code can be auto-generated to invited guests before the meeting date.

INTEGRATION

Provide system integration to our DCM Visitor Management System and any other IoT devices such as occupancy sensor, RFID/NFC reader, QR code scanner.